Transform Enrollment into an
Intelligent, Connected Experience 

Smart, seamless, and built to scale. 

With AI-powered student enrollment management, your district can centralize data, streamline approvals, and make every placement decision faster and fairer. 

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Built for Districts. Powered by Data. Made for Families. 

Program Management

Set up and manage every program in one place. From choice schools to magnet programs and transfers, configure everything—without relying on spreadsheets or disconnected forms.
  • Customize application windows and eligibility rules 
  • Set district-specific placement priorities (e.g., siblings, zones)
  • Apply consistent policies across all schools and programs  
  • No more inconsistencies. Just simple, centralized control. 

AI-Powered Lottery Engine

Place students fairly and automatically.
Run transparent, rules-based lotteries that follow your district’s priorities—without manual sorting or bias.

  • Automate placements using AI  
  • Simulate outcomes before publishing 
  • Generate reports for audits and compliance 
  • Ensure equity, build trust, and save time. 

Application Management

Track every application from start to finish.
Get a real-time view of who’s applied, where, and what’s
pending—across all schools and programs.

  • View all applications in one dashboard 
  • Filter by program, status, or school 
  • Export and share data with just a click 
  • Stay organized and in control—without juggling tools. 

Parent Portal

Make enrollment easy and accessible for families.
Let parents explore programs, apply online, and track their child’s progress with a simple, mobile-friendly interface.

  • Apply to multiple schools in one session 
  • Real-time alerts via email and in-app 
  • No login required to check status 
  • Build parent trust with clear communication and simplicity. 

Real-Time Dashboards & Insights

See the full picture—live and in color.
Get actionable data on application trends, capacity, and placement outcomes across the district.

  • Monitor enrollment volumes and seat availability 
  • Spot trends and equity gaps early 
  • Use data to plan staffing and program adjustments 
  • Lead with insight, not guesswork. 

User & Role Management

Control access without calling IT.
Manage user permissions across schools and 
roles—securely and efficiently.

  • Role-based access for admins, staff, and parents 
  • School-specific permissions 
  • FERPA-compliant data protection 
  • Keep your data secure and your team focused. 

Reports & Audit Logs

Meet compliance requirements—without the paperwork headache.
Pull detailed reports on applications, placements, and lottery logic with just a few clicks.

  • Prebuilt and custom report options 
  • Historical data tracking 
  • Exportable for board or public reporting 
  • Lead with insight, not guesswork.

Automated Communications

Keep everyone informed—automatically.
Send timely updates to parents and staff at every
step in 
the process.
  • Email and in-app notifications 
  • Customizable message templates 
  • Reduce phone calls and confusion 
  • Better communication. Fewer support requests. 

Experience a Smarter Enrollment Solution with Hexalytics

Looking for a better way to manage school applications, student placement, and parent engagement?

Hexalytics gives your district the tools to simplify the entire K-12 enrollment process-from application to assignment.

Whether you’re managing enrollment for choice schools, magnets, or district-wide programs, Hexalytics helps you stay organized, equitable, and efficient.